Useful InfoFAQs, Getting There and more
When & Where:
10:30 – 17:30. (Doors open 10:00)
Tuesday 18th October
St. Anne’s College, Oxford, UK
St Anne's College, Oxford
Please arrive at St Anne’s College front entrance where you will then be directed to the conference facilities.
Car – Parking in central Oxford is very limited, and we are unable to provide parking, we recommend using the park and ride.
Information on the 5 Park and Ride sites in Oxford are available here: https://www.oxfordshire.gov.uk/cms/public-site/park-and-rideThe most convenient Park and Rides for St Anne’s are Pear Tree at the north of the city and Redbridge at the south. The bus route from each is numbered 300, and the route goes back and forth between Pear Tree and Redbridge. The bus stops are very close to St Anne’s on Woodstock Road. They are situated by and opposite the Radcliffe Humanities building/Royal Oak pub.
Train – Trains to and from a wide range of destinations are available from Oxford city railway station and Oxford Parkway, with direct trains to London Paddington and London Marylebone stations respectively. The city centre station is within walking distance and Oxford parkway is accessible by bus.
Is Lunch Provided?
Yes lunch is provided to all delegates. Delegates may not bring their own lunch.
How can I register?
Registration is online at: events.ysjournal.com/register. Teachers need to register their students and give a small deposit (by card or cheque) which is refundable on attendance.
Who can come to the conference?
The conference is aimed at students aged 14-18 and their teachers. Science teachers may wish to bring a group of keen science students.
How much does the conference cost?
It is completely free to attend the conference. We ask you to provide a small returnable deposit in the form of a cheque, credit card details or via PayPal which is not cashed unless you don’t show.
Must students be accompanied by a teacher?
Yes if you’re aged 14-16, according to your own school’s policy on staff-student ratio. If you’re aged 17 and 18 (or 16 if in the sixth form) you may attend unaccompanied, unless your school’s policy dictates otherwise.
I’m not a student or teacher: can I still attend?
Yes, we’d be delighted to welcome scientists, science communicators and other interested adults – please register in the usual way. If numbers are tight the priority must go to the students.
What is the timing of the conference?
The main conference runs from 10.30 (doors open 10:00) till 17.30. If you are presenting a poster you need to arrive at 9.00 to set up and be filmed. There is a dinner in the evening for invited guests.
Where is the conference?
The venue is at St Anne’s College, University of Oxford, UK
Is there accommodation is available if I need to stay overnight?
Unfortunately we can’t provide accommodation but there are plenty of places to stay in Oxford, from budget hostels to luxury hotels. See more at: http://www.visitoxfordandoxfordshire.com/accommodation/
Can I park at the conference?
No. We are unable to provide parking for delegates. We recommend you use the park and ride.
How do I book a stand at the exhibition?
We are keen to hear from universities, institutions, STEM-related companies and others who would like to engage with students by having a stand at our conference. Please contact Christina (firstname.lastname@example.org) to find out more.
How do I go about sponsoring the conference?
As a student-run organization we operate on very limited funds. If you can help us keep the conference free of charge by offering us some sponsorship – in return for publicity on the day or in a subsequent journal issue – please contact Christina (email@example.com). Even modest donations are very welcome!
Is there any information for the press?
Please contact Christina (firstname.lastname@example.org) for more details, interviews, pictures, and if you would like to attend the conference.
How do I submit a poster presentation?
There will be a field on the registration form where you can indicate your wish to submit a poster presentation. You can find out more about poster presentations here.
If a member of your group has submitted a poster they should arrive at 9.00 to set up in the Foyer where they will be filmed and adjudicated. Lunch will be provided for them and any accompanying teacher(s).
How do I make my workshop choices?
This year we aren’t asking for a pre-selection of workshops. Various workshops and talks will take place at various times throughout the day, so you can attend as many or as few as you like.