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Useful Info

FAQs, Getting There and more

When & Where:

10:00 – 17:00. (Registration opens 09:15)

Wednesday 2nd October

Queens’ College, Cambridge, UK

CB3 9ET

Get Directions

Queens' College, Cambridge

Travel Disruption

You can check any travel disruption to roads here, note no parking at the venue.

https://roadworks.org/

https://waze.com

 

 

Getting There:

Please arrive at Queens’ College front entrance (on Silver Street) where you will then be directed to the conference facilities.

Car – Parking in central Cambridge is very limited, and we are unable to provide parking, we recommend using the Park and Ride.

Information on the Park and Ride sites in Cambridge are available here: http://cambridgeparkandride.info/. The bus stops are very close to Queens’ near Trumpington Street.

Train – Trains to and from a wide range of destinations are available from Cambridge city, with direct trains to London Liverpool Street and London Kings Cross stations respectively. The city centre station is accessible by bus.

 

Accessibility:

The conference venue is fully wheelchair accessible.  Queens’ College have produced a Disability Access Guide to the venue (please note, not all areas will be in use for the YSJ Conference).  A virtual tour of the Fitzpatrick Hall (where most talks will be taking place) is available (parallel sessions will take place in the Bowett Room).  The conference exhibition will be taking place in the Bar & Conservatory, with the location of poster presentations to be confirmed, depending on how many submissions we receive.
A quiet room will be available at the conference and can be used at any time during the day.

We are committed to ensuring that our conference is accessible to everyone who wants to attend.  Please get in contact with Mhairi ([email protected]) in advance of the event so that we can ensure we can meet your accessibility needs.

 

FAQs

Is Lunch Provided?

Yes, a complimentary packed lunch is provided to all delegates. Delegates may not bring their own lunch.  Please let us know of any dietary requirements prior to the event.

 

How can I get tickets?

Tickets for the conference are available here.  Each school can initially book up to 15 tickets- any remaining tickets will be made available 2 weeks prior to the conference, however, we cannot guarantee additional tickets will be available.  Please note that there is no particular number of tickets available to state or independent schools, so the number of tickets will be adjusted to meet demand.  We recommend that you book soon to avoid disappointment!

NOTE: Tickets are now sold out, and we are operating a waiting list.  See here for information.  If you wish to apply to present a poster, but do not yet have a ticket, please still complete our poster presentation application– we have some tickets reserved for poster presenters!

 

How much does the conference cost?

It is completely free to attend the conference if you attend a state school. We ask you to provide a small returnable deposit in the form of a cheque, credit card or via PayPal which is returned if you attend.  Independent school and guest tickets are £10 each.  We’re sorry about this, but it helps to keep our conferences free for others.

 

 

Is there a dress code?

There is no set dress code, though we recommend wearing comfortable, smart-casual clothes, and individual schools may have specific policies.  YSJournal team members will be wearing red T shirts and will help with any enquiries!

 

 

Who is coming to the conference?

We have 245 tickets available for students aged 12-20 and their teachers, as well as speakers, exhibitors and some invited guests.

 

 

Must students be accompanied by a teacher?

Yes if you’re aged 12-16, according to your own school’s policy on staff-student ratio. If you’re aged 17 and 18 (or 16 if in the sixth form) you may attend unaccompanied, unless your school’s policy dictates otherwise.

 

 

I’m not a student or teacher: can I still attend?

Yes, we’d be delighted to welcome scientists, science communicators and other interested adults – please apply for a guest ticket.  If numbers are tight the priority must go to the students.

 

 

What is the timing of the conference?

The main conference runs from 10:00 (registration from 09:15) till 17:00. If you are presenting a poster you need to arrive at 9.15 to set up.  We recommend all delegates arrive as soon as possible after 09.15 to avoid a last-minute registration bottleneck.

 

 

Where is the conference?

The venue is at Queens’ College, Cambridge, UK.

 

 

Is there accommodation is available if I need to stay overnight?

Unfortunately we can’t provide accommodation but there are plenty of places to stay in Cambridge, to suit all budgets. See more at: http://www.visitcambridge.org/accommodation

 

 

Can I park at the conference?

No. We are unable to provide parking for delegates. We recommend you use the park and ride.

 

 

How do I book a stand at the exhibition?

We are keen to hear from universities, institutions, STEM-related companies and others who would like to engage with students by having a stand at our conference. We would like stands to be interactive to enhance the conference experience for students. Please contact Mhairi ([email protected]) to find out more.

 

 

How do I go about sponsoring the conference?

As an organisation run by student volunteers, we operate on very limited funds.  If you can help us keep the conference free of charge by offering us some sponsorship – in return for publicity on the day or in a subsequent journal issue – please contact Mhairi ([email protected]).

 

 

Is there any information for the press?

Please contact Laura ([email protected]) for more details, interviews, pictures, and if you would like to attend the conference.

 

 

How do I submit a poster presentation?

Submissions of poster presentations will open soon. You can find out more about poster presentations here.

 

Poster presentations

If a member of your group has submitted a poster they should arrive at 9.15 to set up in the exhibition rooms where they will be adjudicated.  All poster presenters should also have a ticket.

 

 

How do I make my workshop choices?

A few weeks before the event, we’ll contact everyone who has booked a ticket to make workshop choices.  These will be allocated on a first come, first served basis.