Useful Info

FAQs, Getting There and more

When & Where:

10:00 – 17:00. (Registration opens 09:00)

Thursday 12th October

Queens’ College, Cambridge, UK

CB3 9ET

Get Directions

Queens' College, Cambridge

Travel Disruption

You can check any travel disruption to roads here, note no parking at the venue.

https://roadworks.org/

https://waze.com

 

 

Getting There:

Please arrive at Queens’ College front entrance (on Silver Street) where you will then be directed to the conference facilities.

Car – Parking in central Cambridge is very limited, and we are unable to provide parking, we recommend using the Park and Ride.

Information on the Park and Ride sites in Cambridge are available here: http://cambridgeparkandride.info/. The bus stops are very close to Queens’ near Trumpington Street.

Train – Trains to and from a wide range of destinations are available from Cambridge city, with direct trains to London Liverpool Street and London Kings Cross stations respectively. The city centre station is accessible by bus.

FAQS

Is Lunch Provided?

Yes, a complimentary packed lunch is provided to all delegates. Delegates may not bring their own lunch.  Please let us know on arrival if you have any dietary requirements.

 

Is there a dress code?

Please come wearing comfortable, smart-casual clothes.  YSJournal team members will be wearing purple T shirts and will help with any enquiries!

 

 

Who is coming to the conference?

We have 245 tickets booked for students aged 14-18 and their teachers, speakers, exhibitors and some invited guests.

 

 

How much does the conference cost?

It is completely free to attend the conference if you attend a state school. We ask you to provide a small returnable deposit in the form of a cheque, credit card or via PayPal which is returned if you attend.  Independent school and guest tickets are £10 each.  We’re sorry about this, but it helps to keep our conferences free for others.

 

 

Must students be accompanied by a teacher?

Yes if you’re aged 14-16, according to your own school’s policy on staff-student ratio. If you’re aged 17 and 18 (or 16 if in the sixth form) you may attend unaccompanied, unless your school’s policy dictates otherwise.

 

 

I’m not a student or teacher: can I still attend?

Yes, we’d be delighted to welcome scientists, science communicators and other interested adults – please apply for a guest ticket.  If numbers are tight the priority must go to the students.

 

 

What is the timing of the conference?

The main conference runs from 10:00 (doors open 09:00) till 17:00. If you are presenting a poster you need to arrive at 9.00 to set up. There is a dinner in the evening for invited guests.  We recommend all delegates arrive as soon as possible after 09.00 to avoid a last-minute registration bottleneck.

 

 

Where is the conference?

The venue is at Queens’ College, Cambridge, UK

 

 

Is there accommodation is available if I need to stay overnight?

Unfortunately we can’t provide accommodation but there are plenty of places to stay in Oxford, from budget hostels to luxury hotels. See more at: http://www.visitcambridge.org/accommodation

 

 

Can I park at the conference?

No. We are unable to provide parking for delegates. We recommend you use the park and ride.

 

 

How do I book a stand at the exhibition?

We are keen to hear from universities, institutions, STEM-related companies and others who would like to engage with students by having a stand at our conference. Please contact Christina ([email protected]) to find out more.

 

 

How do I go about sponsoring the conference?

As a student-run organization we operate on very limited funds.  If you can help us keep the conference free of charge by offering us some sponsorship – in return for publicity on the day or in a subsequent journal issue – please contact Christina ([email protected]). Even modest donations are very welcome!

 

 

Is there any information for the press?

Please contact Christina ([email protected]) for more details, interviews, pictures, and if you would like to attend the conference.

 

 

How do I submit a poster presentation?

Submissions of poster presentations are now closed. You can find out more about poster presentations here.

 

Poster presentations

If a member of your group has submitted a poster they should arrive at 9.00 to set up in the exhibition rooms where they will be adjudicated.  They should also have a ticket.

 

 

How do I make my workshop choices?

This year we aren’t asking for a pre-selection of workshops. There are three workshops on offer this year which you can read about here.  You can sign up for these on arrival on a first-come-first-served basis.